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As a business professional in a management capacity, there may be a time when you are required to write a request for proposal, commonly known as an RFP. A is typically written when work needs to be completed from an outside vendor or by another department internally. The RFP should describe the project, the response you are looking from vendors, the steps in reviewing the proposal, including a timeline and pertinent contact information. Here, we'll take a look at some written examples of a request for proposal and other important tools to aid you in the RFP process. It is important when writing the RFP that a pool of vendors, or potential bidders, are selected and notified. You can submit a notice in your local newspaper, online or to a media source to let bidders know of the project or you can be very selective in your approach and reach out to preferred bidders. With either notification method you should consider writing a Letter of Notice for the RFP.

Image Credit () Letter of Notice Most letters are similar to this particular letter: Date Individual’s Name Company Name (if applicable) Street Address City, State and ZIP Salutations: The body of letter should include an introduction, give a brief description of the project and have contact information for interested parties. A deadline to respond for interest should also be included. This letter should be no more than two pages. Close the letter with your name and title. NOTE: Your letter should always use the so refer to the structure of those letters for details on preparation, greetings and closings. Example of a Request for Proposal Once you have your bidders identified, you should begin writing your RFP, which is more detailed than the Letter of Notice.

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Here is an example of a Request for Proposal outline: • Executive summary • Statement of need • Project description • Organization information • Project schedule • • Conclusion Now here are a few examples of Request for Proposals: Company Name Company Address Company City, State and ZIP Company Phone Project Name – Name should be clear and to the point. Introduction This section should be an introduction of the company, the team, and the project. Overall Project Goals This section highlights what the company finds to be the and the end results. Vendors should answer in their bid how they will make the project goals feasible. Scope of Work The details the project and how the company will work with the vendor to ensure completion. Requested Information and Proposal Format This section is to address how the requested information and proposal format should be submitted. In this section, vendors should meet and/or exceed the needs of the projects when they return their bids.